Before the Event
Venue Readiness
- Covered space with adequate ventilation and lighting.
- Tables, chairs, waiting area, registration station, and clinical area.
- Access to water, power, bathrooms, waste disposal, and parking.
Host Responsibilities
- Confirm expected attendance and age groups.
- Assist with crowd control and registration flow.
- Coordinate consent arrangements for children.
- Provide meals or refreshments if agreed.
Recommended Patient Flow
| Stage | Purpose |
|---|---|
| Registration | Assign UID and queue number. |
| Vitals | Record blood pressure and alert flags. |
| Clinical Assessment | Screen, treat, or refer based on event scope. |
| Exit | Print referral slip if needed and dismiss patient. |
Coordinator Checklist
- Confirm event status is Active before patient data entry begins.
- Confirm staffing assignments and provider roles.
- Confirm materials and equipment are present.
- Set up queue display before registration opens.
- Close the event when completed to lock further entry.